Position Overview

Adams & Martin Group has partnered with a well-established, full-service law firm seeking a dedicated Legal Billing Specialist for their Los Angeles office. This role requires a candidate with expertise in e-billing and appeals. It is a full-time, on-site, hourly position, with work hours from 8:30 a.m. to 5:00 p.m., Monday through Friday.

Core Responsibilities

• Process time entries and billing for hourly, flat-fee, and contingency matters.
• Distinguish between billable and non-billable time.
• Prepare prebills and final invoices.
• Handle billing adjustments, write-offs, and narrative review.
• Ensure rate accuracy and compliance with billing rules.
• Identify and resolve time entry errors.
• Reconcile billing discrepancies.
• Apply client payments and support basic AR functions.
• Understand trust accounting fundamentals (IOLTA familiarity a plus).
• Manage month-end billing cycles and work with general ledger summaries.
• Administer and maintain e-billing systems and platforms (e.g., CounselLink, Legal Tracker, Serengeti).
• Maintain timekeeper status, rates, budgets, and user profiles.
• Submit and track appeals and enter new matters and timekeeper rates for assigned clients.
• Review Outside Counsel Guidelines and update billing systems to ensure compliance.
• Follow strict client billing protocols.

Qualifications

• 3+ years of legal billing experience.
• Advanced knowledge of Excel and MS Office.
• Strong understanding of legal billing rules, including e-billing requirements and client-specific guidelines.
• Exceptional attention to detail, accuracy, and organizational skills.
• Clear and professional communication abilities.
• Hands-on experience with Aderant or equivalent billing platforms (e.g., Elite 3E).
• Direct experience with e-billing submissions, appeals, and tracking.
• Ability to collaborate closely with the Director of Finance and work within a team-oriented billing and collections department.

Software Experience

• Proficiency in Aderant/Sierra.
• Experience with Elite Enterprise, Elite ProLaw, or comparable legal billing systems.

Communication Skills

• Work directly with billing team members, attorneys, and legal assistants.
• Clearly explain billing-related issues to non-billing staff.
• Handle confidential client and financial information with discretion.

Additional Preferred Experience

• Degree in Finance or Accounting (or equivalent experience).
• Experience in multi-office or larger firm billing environments.
• Comfort with high-volume billing (hundreds of bills per cycle).
• Collections support or client follow-up.
• Advanced Excel capabilities (pivot tables, VLOOKUP/XLOOKUP).

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.